As you create your wedding day timeline, you may find yourself a little overwhelmed. We get it. Some of the most seasoned wedding planners find themselves overwhelmed as they create a wedding day timeline. But, I think our team of professional wedding planners have cracked the code! So, to help you out, here are five (5) key details to know and keep in mind as you build the schedule for your wedding day timeline.
Check Out the Schedules for Each of Your Wedding Professionals First
Before you being work on your wedding day timeline, consult with each wedding vendor regarding the amount of time they need first. Review their contracts and gather as many details as possible before you begin.
When it Comes to Your Wedding Day Timeline, “Padding” is Your Friend
Whenever you can, pad your wedding day timeline an extra 5-10 minutes. It may seem like a small detail, but it is really impactful. This helpful task will come in handy if you find yourself running late because of traffic or bad weather or a late bridesmaid.
Include the Task of “Bustling Your Gown” and “Outfit Changes” in Your Schedule
If you need to bustle your gown, add it to your wedding day timeline. Are you planning to change into reception attire? Schedule it into your wedding day timeline. If you are planning to update or change your hairstyle or make-up, you should add it to your wedding day timeline. Hint: One of the best times to change your outfit or hair and make-up is during the cocktail reception or dinner.
Include the Time it Takes to Get Your Guests From the Cocktail Reception to the Dinner Reception
The more people involved in a scenario, the longer it takes to “herd” them from one place to another. So, remember to add 15 minutes (or so) to move your guests from the cocktail reception to their dinner reception seats. If your guest count is more than 200 people, consider adding an additional 5 to 10 minutes.
Account For All of Your Wedding Day Details
Every photography requirement, every ceremony ritual, and every little detail takes five minutes here and 5 minutes there. You don’t have to have a 20-page timeline, but you should account for all of these details in the timing of your day (no matter how small they are).
When it Comes to Weddings, Time Truly is Money
When it comes to your wedding day, please keep in mind that tardiness on your wedding day negatively affects your wallet. As you create your wedding day timeline, I encourage you to remember to:
- Consult with your professional vendors to gather information about their schedules
- Pad your schedule
- Set time aside for your outfit changes and beauty touch-up
- Moving people from room to room takes time
- Schedule time for EVERYTHING!
Howerton+Wooten Events Specializes in Stunning Wedding Days
When you are ready to plan a beautiful wedding day that feels authentic, creative and experiential, please contact your professional wedding planning team at Howerton+Wooten Events. We specialize in creating a gorgeous wedding that feels elevated, artful and authentic.
Love and Soul Always, Kawania
P.S. If you’re interested in booking me as a speaker or wedding industry expert, please click here to learn more about my services. I have experience sharing my knowledge at events, on podcasts, TV segments, and in news articles.