With engagement season in full swing, the search for the perfect wedding venue begins!

Instead of wearing yourself out by driving all over town to visit each wedding venue, consider reaching out to your preferred wedding venue and asking some preliminary phone calls or e-mails. This will help you quickly determine if your preferred wedding venues are a good fit.

Six Quick Questions to Ask When Checking Wedding Venue Availability

As a professional wedding planner, here are my six (6) recommended questions you can ask when you call or e-mail each wedding venue.

Is The Wedding Venue Available on Your Preferred Wedding Date?

“Are you available on _________?”  Remember to mention the correct year of your wedding date.  And, some venues plan more than one wedding a day, so remember to mention your preferred time of day too.

How Many People Can the Wedding Venue Fit for Dinner and Dancing?

“How many people can you comfortably fit for dinner AND dancing?” You want to ensure the venue is large enough to accommodate all of your wedding guests for a sit down dinner AND you want to ensure that there is enough space for dancing too.

Does The Wedding Venue Have A Room or Space Available for Your Wedding Ceremony?

“Do you have a location where we can hold a wedding ceremony?” The answer to this question is important for couples who want to have their ceremony and reception at the same location.

What Is the Wedding Venue’s Rental Fee?

“Do you charge a rental fee?” You want to ensure that the venue’s rental fee fits within your overall wedding budget.  And, remember to ask if the quoted rental fee includes tax and service charges.

How Many Weddings Does a Venue Hold Each Day?

“Will we have exclusive use of your venue, or are there other weddings taking place on the same day?” Depending upon your priorities, the answer to this question can be a deal breaker. If another wedding takes place earlier in the day prior to yours, you may have the capability to share some of the wedding day expenses such as flowers or chair rentals. However, some couples may need extra time for an extensive decor set-up and that may not be feasible if another wedding is taking place earlier that day.  Know what’s important to you beforehand.

Can We Bring in Our Own Caterer for Our Wedding?

“Do we have to use your in-house caterer or your approved caterer?  Or, can we bring in our own professional caterer” This will be a key question to ask if you require a specific cuisine for your wedding day meal.

When you perform your wedding venue site visit(s), you can delve deeper into this by downloading our wedding ceremony planning guidebook.  It includes some detailed questions you can ask and  begin rating your venue options.

Are you ready to plan your worry-free wedding? Please contact your wedding planning team at Howerton+Wooten Events. 

Love and Soul Always, Kawania

P.S. If you’re interested in booking me as a speaker or wedding industry expert, click here to learn more.