What Your Wedding and Event Vendors Should Be Able to Share With You

When I heard the news story about the limousine crash that killed 20 people, my heart sank. As a mother, my heart automatically goes to the mothers who had to receive this horrible news about their children.

But, this tragic story becomes worse when you hear the news reports share that the limousine failed inspection, and the driver wasn’t properly licensed.  We rely on our vendors to keep their equipment up to date, and we expect them to vet their employees and contractors.

So, what could a potential client do to protect themselves from vendors like this?  Well, you should do your “due diligence” by checking the vendor’s licenses, insurance, and references.  It may seem a little mundane, but it is worth it in the end.

1. A List of References.  So, take the time to check the reviews (on more than one site) and references for each of the vendors you are interested in hiring.  Check out this post for the 5 things you should ask for when you meet with a wedding vendor.

2. Proof of Insurance. Ask each of the vendors you intend to hire for proof of their General Liability Insurance.  Check out this post for the five simple things your wedding vendors should have before you book them.  By the way — I am hearing stories of vendors charging couples for proof of their insurance.  This is just wrong.  This should be a request that doesn’t cost you money!

3. Hidden Fees. Ask each of the vendors you intend to hire about any additional fees that aren’t currently disclosed. These fees could include one or more of the following — resort fees, taxes, service charges, credit card processing fees, delivery fees, labor fees, ballroom turnover fees, and/or rigging fees.  Check out this post about little expenses that could wreak havoc on your wedding budget.

4. Proof of Inspection. Request to see that paperwork that proves that cars in the fleet have gone through and passed inspection. Make sure that the spa, salon, caterer or event venue have passed the latest health inspector’s inspection.

5. Cancellation Policy. Make sure your vendor contract includes a cancellation policy that protects you and your wedding. This policy should include what will happen in case of an Act of God and what is the vendor’s back-up plan if the vendor becomes ill.  Check out this post on “do’s and don’ts for your wedding venue contracts.”

Love and Soul Always, Kawania



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